My New System For Historian And Forever Permanent Storage

So, I know I've mentioned in my last few emails about Forever Permanent Storage that I've been developing a new system for working with Historian and my Permanent Storage account.

In the past month, I've helped three different people move their Historian vaults and Artisan content from one computer to another.  It's awesome that there are ways to easily do that, but it's time consuming.  And it also assumes that the source computer is still in good enough shape to transfer the files.

Just a few weeks ago, I had to install a new hard drive in my own laptop because the old one failed out of the blue one morning.  The computer did not give me any warning, it just suddenly slowed down so much that I couldn't do anything.  I even tried to transfer my Historian vault to an external drive, and after 42 hours, I gave up.  (Mostly because I knew I had an up-to-date shadow copy.  If you are using Historian, you MUST keep your shadow copy current.  It will save your photos!)

This has all really solidified my belief that relying on Historian to organize and store ALL of my photos is not the ideal solution for me.  I have used this system and multiple backup drives for years, but this ALONE is not the best solution anymore.

After using my Forever Permanent Storage account for nearly a year, and then evaluating the size of my vaults and the number of photos I have, I'm switching to a two-tiered approach to my photo management.

First, I use Historian to collect all of my photos.  I work through sorting them at this point, giving the better photos a star rating of 3 or more.  I delete the ones that are blurry or will never be used, and I run the facial recognition as the easiest way to tag the people I want to search for.

And of course, as stated above, I make sure that the shadow copy is updated after I do these things.

My plan is to keep things cleaned up and organized in Historian until I've used the photos I need for the projects pertaining to that year.  Then, I will move them from my “current” vault to more of a storage vault that I can access as needed on an external drive. But removing the ones I no longer need for current projects will make my current vault load faster.

The second tier is my Forever Permanent Storage account. I have watched for specials on permanent storage over the last year or so, and I add storage as I can.  At this point, I have been uploading the better photos from my Historian vault (those ones that I marked with 3 stars or more), and I am learning to curate them in my Forever account.  I love how free this makes me feel.  After so many operating system failures and hard drive crashes over the years, I was not worried one single bit when my hard drive failed last week.  I can just pick up my phone, open my Forever app, and all of my pictures are at my fingertips. I can do the same thing from my iPad (which substituted for a computer for a few days). I can do that from anywhere.  I can even create quick Forever Projects from there when I don't have access to my Artisan software.

The thing I've loved the most is how I don't “forget” to get photos from my phone anymore. The Forever app uploads the photos from my phone when I connect to wifi, so they are automatically saved.  (Yes, I do have to go in and delete the pictures of car parts and polo shirts that I snap at the store to send to my husband, and the photos of error messages I take when my computer acts up.  But that's super easy to do.)

Even after upgrading myself to a solid state drive when my hard drive failed, it still takes some time to load my 29,000 photo vault.  I'm finding myself becoming less patient with load time now because everything else loads so fast.  So you may hear me talk more and more about using the Permanent Storage for all of my storage needs pretty soon, because I see myself thinking more that way all the time.

Have you tried Forever's Permanent Storage yet?

Until the next time, Enjoy!

~ Deb

8 thoughts on “My New System For Historian And Forever Permanent Storage”

  1. Hello. So glad I came across your site. I was a CM consultant for several years and have 30000ish pics in various MM vaults. The reason I have vaultS is because of new computers. My vaults are on various hard drives that I need to consolidate. I also have a large genealogy vault that is separate from my family pictures. I have recently purchased permanent storage. I am overwhelmed with where to start. And how to combine my vaults. Besides making a house call to Florida, can you give any tips on how to dive in and tackle this beast? Thanks so much for your blog!

  2. Hi, Karen. I apologize that it took me a few days to see this.

    I can feel the overwhelm … I have had that going on myself.

    I think my first question would be, do you need every photo in each of those vaults? I have gone back recently and selectively uploaded the better photos from some of my vaults to my permanent storage. The process for “consolidating” vaults can be a little more tricky, though. Do any of these vaults contain some of the same pictures (i.e., would there be duplicates if you were to merge them)?

    I will keep an eye on this for a response. Maybe I can help a little better if I have a few more details on what you want to accomplish. If you could use my contact page and email me, or reply to this thread, I’ll do my best.


  3. HI Deb!
    Since you are so versed in Historian… I thought you might be able to help me as I get started. I have down loaded Historian and I am trying to find an easy way for the program to scan my hard drive and import media. So far, I have to select each folder individually and do it that way? I have used Picasa, Google Photos and Shutterly and they all scan my hard drive themselves to find photos and import. AM I missing something? Historian so far has proved tedious…
    Thank you,

  4. Amy, that’s a good question. I have to admit, I’ve used this program in one form or another to manage my photos for ten years now, so this isn’t a question I come across regularly.

    I just created my own test vault to try to answer the question. From what I can see, if you want it to search your C:/ drive, for instance, instead of clicking on the Files icon in the Get Media section, click on Search. That brings up a dialog box that lets you choose the parameters. If I choose C:/ drive, I can then have it look for any files over a certain size (so that you don’t bring in all of the .gifs and icons in your system). It defaults to anything over 500 kb, but you can edit that value. Plus, you would want to keep the box checked that says “Exclude system folders.”

    If you get a chance to give that a try, I would love to hear how it works for you.


  5. I am really confused forever historian does not seem to recognize any videos or alive iPhone photos how do I get those imported ?

  6. Tamera,

    I have not been an iPhone or Apple user for most of my life, partly because of the difficulty associated with their proprietary file types. I am not sure how to help you with this one. You may have to contact for this. Sorry I can’t be of more help.

    ~ Deb

  7. Nancy,

    If I’m understanding your question correctly, you’re asking if you can use your purchased digital art kits in the online Forever Design and Print? If that’s the question, then no, at this time, Design and Print has it’s own set of templates that are not editable. However, all of your digital art kits still work in Artisan, and it is possible to create pages in Artisan and add them to a Design and Print book.

    If I misunderstood your question, I apologize. Please let me know.

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